Confirm an appointment
Sample 1: It was good to make your acquaintance last week. We look forward to meeting with you again on Monday, January 3, at 9:00 a.m. to discuss the terms of our licensing agreement. We will meet in...
View ArticleAccept an honor
Sample 1: Your letter informing me that I will receive the Community Service award has simply overwhelmed me. It is with deep gratitude that I accept the honor. As your letter indicated, Jane and I...
View ArticleGive personal compliments or praise
Sample 1: I will always remember your willingness to help me during my time of need. It takes a very special person to leave her important work on short notice and come to the aid of a neighbor. Your...
View ArticleThank a religious leader
Sample 1: Your leadership of our congregation has caused an upturn in all of our spirits. The freshness of your perspectives and your inspiring preaching have helped our family through some hard times...
View ArticleThank someone for an inquiry
Sample 1: Thank you for your recent request for more information concerning our products. I am sending you our illustrated winter catalog containing descriptions of our entire stock with current price...
View ArticleThank someone for media exposure
Sample 1: We would like to express our gratitude for your excellent coverage of our grand opening. The positive exposure you gave our firm on the local news segment provided the community with a nice...
View ArticleAuthorize legal representation
Sample 1: My husband, John Smith, and I authorize you to act on our behalf in defending us in the tax matter that we discussed with you last week. The information on the enclosed diskette includes all...
View ArticleGrant permission to use or publish materials
Sample 1: I am pleased to grant you permission to photocopy and distribute the article “Rhetoric and Research” by John Doe to your writing students. I hope you and your students will enjoy the article....
View ArticleComplain about harassment
Sample 1: Several weeks ago I received your invitation to join the “Flower of the Month Club” and to enter your sweepstakes. I declined the flowers offer, but returned the form qualifying me for a...
View ArticleComplain to a neighbour or a landload
Sample 1: I am writing to remind you of the leak in our roof that needs to be repaired. As you will remember, when the last storm hit we had water coming through the light fixtures, causing part of the...
View ArticleCongratulate employee on his or her retirement
Sample 1: Congratulations on your retirement! You have been a great asset to the company and we will miss you very much. We always knew that our customers were in good hands when they were with you...
View ArticleThank you for great project works
Sample 1: Today’s presentation went very well and was well received by the department managers; I was also pleased to see that the team accomplished its key goals. I want to personally thank you for...
View ArticleAcknowledge an order or subscription
Sample #1: Thank you for your May 15 telephone order for 475 TV/VCR coaxial cables. Delivery of our catalog items generally takes less than a week. Larger orders such as yours may take two to three...
View ArticleConfirm an order
Sample #1: This letter is to confirm my telephone order of 30 dryers, catalogue #12345. Please ship 15 of the dryers to the Springfield Plant and 15 to the Middleton Plant. We must have them for a...
View ArticleRequest estimate or bids
Sample #1: On behalf of the Doe Corporation, I invite you to submit an estimate for an alarm system for our new headquarters which will be located in Springfield, Kansas. Enclosed is a packet which...
View ArticleSuggest an alternate plan or schedule for payments
Sample 1: I am writing to express my appreciation for your business over the past ten years and to voice my concern over your overdue account. Our original agreement was for a payment of $450 on the...
View ArticleTen Tips For Better Business Writing
The growing ubiquity of e-mail means that everyone in business, from lords of finance to programmers who dream in code, needs to write intelligently. By using simple, clear, precise language–and...
View Article7 Quick Tips for Better Business Writing
1. Limit prepositions when possible. If you don’t remember what they are, here’s a list and primer. When overused, prepositions can weaken writing and contribute to wordiness. For example: “The meeting...
View Article12 Tips for Better Business Writing
If you’re one of the many people in business for whom writing has never been a major concern, you should know that a lack of writing skills is a greater and greater handicap with every passing year....
View ArticleBusiness Writing Tips for Consultants
Everything you do as an independent consultant reflects on your personal brand and that includes how you communicate in writing. Effective business writing is even more important in this digital age....
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